(please note that 4 days are based in London, and one day is based in Bourne End as it is a multi-site role)

Responsibilities:

• Opening and closing of the UK offices as a key holder and ensure internal staff are updated regarding key-holding, health & safety and fire protocols.
• Management of office travel (both domestic and international) including visas when needed, including the travel portal / provider management system.
• Management of office health and safety and suppliers such as cleaners, ad hoc caterers, maintenance to ensure the office and facilities are maintained and office inductions.
• Managing the fire alarm systems in the offices.
• Working alongside internal teams to answer phone and email enquiries.
• Event management for the office from corporate lunches through to summer parties and socials
• Assisting IT and HR with setting up and on-boarding new members of staff or exiting leavers, including note taking at HR meetings when required
• Diary and meeting room management for wider team meetings
• Managing mail, invoices & POs, credit card allocation as well as other administrative and reception duties
• Ensure ISO 27001 training is attended and all mandatory documents have been read to ensure working practices comply
• Managing the office supplies and organisation of mail, deliveries, and housekeeping.
• Coordination of all international offices including refurbishment, signage, furniture management, and general ad hoc issues that may arise.
• Review and implement / write risk assessments where necessary.
• Liaising with the management companies and leasing matters of offices
• Coordinating and managing any office related projects

Experience

• Holding an office management position in a similar sized business and ideally multiple sites.
• Travel booking and office administration management.
• Managing 3 ^rd party suppliers and contractors i.e., cleaning / maintenance / health and safety
• Diary management
• Basic reception duties

Personal Skills

• Being proactive and organised
• Attention to detail.
• Excellent time management
• Flexible and adaptable